Using employee time attendance management software is the best way to easily track your employees’ time and attendance. Often known as an employee attendance tracker, this software program helps you keep track of your employees’ attendance with high efficiency and cost-effectiveness – which is usually a challenge for every employer or HR attendance system.
Things get even more difficult when an organization has a mix of part-time and full-time employees or a firm has three shifts of employees at a warehouse. The more complex the timing and employee shifts are, the more difficult it becomes to track their attendance and leaves.
More than half of businesses have to increase their spending on employee compensation. As a result, businesses must have a strong understanding of employee attendance tracking benefits.
What are common ways to track employees’ time and attendance?
Tracking time and employee attendance has been an essential practice for businesses for as long as employees have received paychecks. However, the ways that companies use to track employee attendance have evolved a lot over time along with technology. These days, there are several ways commonly used for tracking employees’ time and attendance. Some of these are:
- Employee time attendance management software
- Apps and phone-based attendance systems
- Manual recordkeeping of employee hours in a spreadsheet
- Employee ID, Key Card, or Badge Swiping
- Physical Punch Cards
- Biometric tracking systems such as fingerprints and retina scans
- GPS tracking of employee locations
- Paper-based attendance registers or timesheets
The best choice of attendance tracking method varies by employer. While some methods might seem easiest or cheapest, they often cause confusion or headaches later. Some methods are more prone to fraud, such as punch card time-clocking.
A time and attendance system that requires employees to swipe or scan a badge or ID card acts as the modern equivalent of punch card systems. Once an ID card or badge is swiped, the attendance data is automatically uploaded and recorded to the employer’s computer system. However, physical cards that can be easily lost, stolen, or forgotten lead to costly delays and fraud.
Paper-based workforce attendance systems have become a thing of the past. They made it difficult to record and analyze employee data which is critical for managing payroll, creating effective schedules, and defining health and safety policies. Getting such data from paper-based systems can consume a large amount of time and effort.
In today’s time, the best method to handle the time and attendance of employees is to use an automated employee attendance tracking software system. Do you wonder why? Let’s find out.
How is employee attendance tracking software better than other tracking systems?
An employee time attendance management software system comes with a long range of valuable benefits. Some of these important benefits are as follows:
Top 7 Benefits of Using Employee Time Attendance Management Software:
- Makes it easy to schedule shifts
A software-based employee attendance system helps manage attendance and synchronize workflow with much ease. It helps schedule shifts for employees automatically and thus, helps both the employer and employee in better time management.
- Easy to manage different kinds of leaves
When you use attendance tracking software, you can easily track the days and hours employees work, the different types of leave available and used, and other holidays. Tracking the number of leaves also improves project and team management by providing the exact number of employees available for work and specifying their availability.
- Hassle-free processing of payrolls
One of the main benefits of using attendance tracking software is that it assists in supervising payroll processing and makes accounting work easier. It can significantly reduce payroll processing time, enhance the security of payroll data, and save time and resources, which ultimately increases potency.
- Can be integrated with third-party software
Advanced employee time attendance management software also comes with the capability that it can be integrated with other software applications used in the company to provide better insights and help make better and informed decisions.
- Improves workflow with automation
An employee time and attendance management software system removes the need for time-consuming spreadsheets. It simplifies the attendance recording process and eliminates manual tasks and errors.
An employer can consolidate all the information in one place and streamline the leave approval process for staff.
Employees can request leave through the software, and the manager can approve or reject these requests based on the remaining leave balance, the frequency of leave requests, and the number of employees on leave on that specific day or period.
- Enhance productivity by saving time
Through an automated employee attendance tracker, employers or HR departments can save precious time and enjoy accurate data without being busy going through attendance and leaves. This frees up the HR department or employer to focus on other important tasks, thereby boosting productivity and increasing profits.
- Improved security and compliance
Attendance tracking software not only records time and attendance data but also secures it through highly secure systems and architecture. Software-based attendance systems offer more reliability than any other method and help prevent time theft and buddy punching. Accurate tracking allows employers to fairly compensate employees for extra work hours according to current regulations.
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Author: TechBlonHub
As a passionate blogger, I'm thrilled to share my expertise, insights, and enthusiasm with you. I believe that technical knowledge should be shared, not hoarded. That's why I take the time to craft detailed, well-researched content that's easy to follow, even for non-tech. I love hearing from you, answering your questions, and learning from your experiences. Your feedback helps me create content that's tailored to your needs and interests
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